Subcontractor Information

Provides master database with all pertinent information on each of the subcontractors and suppliers that you order from. It includes the ability to enter and track license and insurance information and automatically gives you expiration warnings when creating new contracts

Budgets Made Easy

Just like your current Excel spreadsheets you can easily enter your on and offsite budgets and even track any revisions. Compare your budgets to bids and to contracts already issued to determine your variances. For off-sites IBSWIN will even create a bid request sheet which can be used to solicit bidding on actual items that have been budgeted.

Bid Entry and Awarding

Enter and revise bids and easily compare them to your budgets to help you determine who to award your contracts to. Awarding a bid is a simple "click of a button" that will transfer the bid information automatically help create your contract documents.

Off-site Contracts & Change Orders

Simple entry of each line pertaining to your offsite contracts and change orders or select them from a predefined list. Generate payschedules, addendums, and/or exhibits. Provides a simple one-screen history of all the contracts and change orders issued to each sub.

Automated On-site Contracts

By entering the bid costs per plan for a specific subcontractor the system will automatically "spread" the cost to each lot and pay point. Saves time and errors. Print pay schedules breaking down your costs by lot and pay point and other contract documents.

Generate, Print, and Edit Option Purchase Orders

Simple interface to Options Plus allows purchasing to view the option orders and generate necessary purchasing reports.

Create and Print other Purchase Orders

Provides you with a simple tool for generating purchase orders and back charges.

Automatic Contract Merge with Microsoft Word

Allows you to easily print boiler plate documents and scopes of work prepared in Microsoft Word.

Available Commitment Reports

• Contracts, change orders, and purchase orders summarized by project/phase.
• Purchase order detail by lot.
• Commitment detail by subcontractor.

Automated Data Interface to Construction Accounting

Currently IBSWIN has interfaces with Sage Timberline, Master Builder, and other accounting systems.

Sample Reports

• Contract
• Budget Contract Comparison Report
• Subcontractor Agreement
• Contracts Summary Report
• Purchase Order Summary Report
• Direct Construction Budget
• Direct Construction Budget vs. Actual

Automated ordering

Auto-generation eliminates Purchase Order typing, and the loss of revenue due to outdated or incorrect pricing or mistakes in calculating.

Plans

Allows for “Plan Specific” option pricing so that your salesperson only gets a listing of options specific for each buyer’s plan.

Price Book

All current option prices are maintained on the database. Improving pricing accuracy. Provides professionally printed Price Book.

Prices

Auto mark-up feature makes price changes easy and speeds up initial cost and price set up.

Purchase Orders

Automatic generation of Purchase Orders with a push of a button.

Sales Orders

System produces a hard copy Sales Order for customer to sign. This can be tailored to each builder’s requirement.

Management Reports

• Lot Profit Analysis Summary Report
• Ordered Option Recap by phase
• Options Purchased by Subcontractor
• and many more…

Options Plus greatly increases your staff’s productivity and output capacity. Orders, whether they are customer option orders or supplier purchase orders, are generated in minutes not hours.

The Options Plus system allows your salespeople to spend more time with the home buyers and less time with their calculators – in fact, they won’t even need a calculator anymore.

Sample Reports

• Options Order
• Superintendent Report
• Options Purchase Order
• Options Profit Analysis
• Sales Manual
• Option List Detail Report
• Ordered Options Recap Report

Real-time Communication of Sales Information

Using Microsoft Terminal Services© or Citrix© your sales offices can link through the Internet directly to you corporate database so that sales related information is updated in real-time.

Automated Letter Preparation and Follow-up

Letters and mailings to prospects and / or buyers are tracked and created automatically via a simple mail merge with Microsoft Word. Create as many letters and documents as you need and schedule regular letters for automated processing. You can also print mailing labels with a simple click of a button. In a similar way phone calls can be logged and scheduled so that you never forget to do the necessary follow-up with your homebuyers and prospects.

Mortgage Plan Alternatives

Pre-qualifying a prospect can be done as easily as selecting the right loans from a list of alternatives as setup in IBSWIN. Each loan can be setup with its own rates, terms, and other details as per the loans requirements and restrictions. This includes the ability to setup loan types such as (but not limited to) VA, FHA, Piggyback, and Interest Only.

Pre-qualifying Reports

Track valuable information about the quality of each prospect by providing amortization schedules and mortgage worksheets for the different programs you offer and show the affordability.

Traffic Tracking & Demographic Analysis

Using a simple traffic screen you are able to enter the traffic information by day and traffic source for each of your communities. Analyze the demographics of your prospects and even buyers by setting up your questionnaires and inputting the responses to generate a comparison of the responses given.

Options Sales Automation

Pre-select options and upgrades for your prospect or buyers from within the sales module. Options can be selected by option category and with the appropriate security options past cutoff cannot be ordered. Enter deposits or payment and print buyer options agreements ready to submit to your purchasing department. As an additional option, Webview uploads the options available in IBSWIN to the internet to allow buyers to pre-select options from home using full color catalogue linked to your website.

Sales Agreement Preparation

Sales and purchase agreements are generated instantly using your established documents using the mail merge feature automatically filling in all the details pertaining to the purchase as entered in to IBSWIN.

Contingency and Escrow Tracking

Sales status tracking is made easy through the escrow status and contingency screens which monitor key dates and activities through the sale process, close of escrow, and buyer move in. Print reports of this key information instantly without the need for time consuming report creation in Excel.

Extensive Sales Management Reporting

All of your weekly and monthly sales reports can be printed at the touch of a button. With real-time updating of information everybody has access to the most current information and with over 40 reports available almost any information can be derived from our database. No more Monday morning fire drills.

Sales Manager Plus is designed to make your sales and marketing department more productive by reducing the amount of redundant data entry, automating a lot of time consuming procedures, and providing all your sales reports with a "push of a button.

Sample Reports

• Conforming Mortgage Worksheet
• Prospect Listing
• Traffic Report
• Weekly Sales and Traffic Report
• Weekly Sales and Inventory Report
• Escrow Summary

Homeowner Lot Information

All pertinent homeowner/lot information is stored in one master record for easy access and for future reference to key data.

Walkthrough / Service Requests

All Homeowner Service Requests are entered into the system for accurate records and to ensure important homeowner problems are properly tracked.

Tracks multiple types of service calls to pinpoint quality control problems and improve customer satisfaction.

Homeowner Outstanding / Work Order Report

List all open work orders and tracks by subcontractor/service representatives for work not completed.

Prints all work orders by homeowner.

Work Orders

Prints work orders for subcontractors and service representatives. This eliminates the manual typing effort involved with work orders, which speeds up customer service response time.

Work Order Aging Report

Lists outstanding work orders by subcontractor or service representative and indicates elapsed time since issue date. This provides management with efficiency reporting.

Tracks work orders with the touch of a button, providing a quick update of every customer problem and its status.

Work Order Report

Eliminates need to maintain manual control log.

Subcontractors

Tracks subcontractor performance, through analysis of the number of call backs, work order completion, and gives you the ability to isolate problem subcontractors.

Subcontractor Reports

Subcontractor performance analysis gives you the information needed to negotiate more effectively with your subcontractors.

Service Representatives

Track work orders by service representatives.

Performance reporting by service representatives with elapsed time to completion of each work order.

Identify potential problems through analysis of Work Order Aging Report.

Sample Reports

• Workorder Form
• Service Inspection Form
• Buyer Detail Report
• Inventory Summary Report
• Service Request Status Report
• Subcontractor Aging Summary
• Subcontractor Workorder Summary

Plotting of each lot and plan/elevation

Provides fast and easy set-up of your lot information. Supports both predetermined construction sequence set-up, as well as lot by lot scheduling.

Calendar Set-up

Easy calendar set-up allows you to determine your non-working days. Provides for both standard (Saturday/Sunday) non-working days and other holidays.

Master Schedules

Provides easy one time setup of your construction tasks and the ability tailor it for each construction phase.

Unlimited Task Definition

Depending on the complexity of the product type you are building, you can set up as many tasks as required. Certain tasks can be flagged as "milestone" tasks for management reporting purposes.

Easy Working Schedule Generation

Initial generation of the "working schedule" is fast and easy. Just tell the system the lots you want to schedule, the master schedule you want to use, and the day you want to start construction.

Simplified schedule updates

As you update your schedule on a daily or weekly basis actual the system automatically provides a revised schedule with newly updated dates for the remaining tasks for each lot.

Field Updating via TracTime®

Scheduler Plus even provides updating in the field via TracTime® using pocket PC’s.

Reporting the way you want to see it

The Scheduler Plus system provides many reporting options. You can "condition" the output to print only what you want to see. For example, print only the tasks that affect the plumbing contractor for all the lots.

Scheduler Plus provides your construction department with a valuable tool to communicate the status of construction for management purposes in a fast efficient manner. In addition, by interfacing with the other IBSWIN Modules, option cut-off problems can be greatly reduced.

Sample Reports

• Construction Stage Listing
• Scheduled Construction Stages
• Lot Schedule Recap
• Construction Schedule

Automated Ordering

Auto-generation eliminates Purchase Order typing, and the loss of revenue due to outdated or incorrect pricing or mistakes in calculating.

Plans

Room descriptions, square footage, and builders allowances for each floor plan are maintained on the system eliminating the need for your designer to do calculations since this program interfaces with the price book and does the price extension automatically.

Price Book

All current flooring, window and option prices are maintained on the database – improving pricing accuracy.

Prices

Auto mark up feature makes price changes easy and speeds up initial cost and price set up.

Purchase Orders

Provides automatic generation of Purchase Orders from original input flooring orders and window orders with a push of a button.

Buyer Flooring Contract

System produces a hard copy Buyer Flooring Contract for customer to sign.

Allows multiple "What if" scenarios for the customers regarding the combination of the different flooring selections. Maintains on file, the multiple "What ifs" until the customer finalizes order.

Costing Worksheet

Produces all appropriate information in a final report for the accounting department.

New Add-on Modules

New Window Designer and Floorplan Magic add-on modules provide expanded capabilities for your designers.

Management Reports

• Lot Analysis Report by Lot.
• Superintendents Report.
• Ordered Flooring Listing Report.
• Product Price Lists – Measurements and Takeoffs Report.

Designer Plus greatly increases your staff’s productivity and output. Orders, whether they are customer flooring orders or supplier purchase orders, are generated in minutes not hours.

The Designer Plus system allows your designers to spend more time with the home buyers and less time with their calculators – in fact, they won’t even need a calculator anymore.

Zetafax also allows you to be able to fax any document from any program on your computer (including Word, Excel, and any report in IBSWIN) using an interface similar to Outlook. Faxes are sent and logged automatically and you also have the ability to schedule faxes to be sent at any time of the day or overnight.

Batch faxing from your computer saves hours of time. A recent cost savings analysis for a typical 5 user license shows savings of up to $10,000 per year.

Thousands of users worldwide agree that Zetafax is one of the most cost effective “fax server” solutions available in the market today.

Save Time… Save Money… Order Today!

Why Zetafax?

• Send and receive faxes at the desktop.
• Saves time and money in employee productivity and telephone costs.
• Suitable for companies of any size.
• Supports class 1 and 2 modems as well as intelligent fax boards.
• Client/Server software for networks.
• Works with virtually all networks and Windows.

Easy to Use:

• As easy to use as sending a document to the printer.
• Virtually no training required for users or to administer.
• Compatible with all Microsoft Office Products.
• Enhanced integration with the Outlook client.
• Lets you send faxes at off-peak times.
• Built in report writer generates useful reports and graphs.

Download our Zetafax Requirements document for additional information.

Sage Timberline Office and Sage MasterBuilder  were built for homebuilders of all types with one goal in mind; they should work the way your company works. The result is one single-source solution that connects all your key business functions and gives you flexibility to meet your unique needs. Plus, with these Sage Software products  you’re able to personalize your computer for easy access to the information most important to you.  Please go to www.sagecre.com to get more information.

Flexibility to Choose

Sage Timberline Office and Sage MasterBuilder are fully integrated financial and operations software that links every facet of your business, eliminating redundancies and speeding the flow of information between departments. The software’s modular design means you’re getting just the software you need with the advantage of knowing it can flex and expand.  Sage provides you with the right solution for your business.

Accounting

Manage subcontracts, job costing, profit analysis, and variance tracking.

Estimating

Create quick and complete estimates and budgets.

Procurement

Automatically turns estimates into RFQs.

Project Management

Link on-site managers to the home office for key up-to-the-minute information.

Reporting and Other Tools

Customize and cut through the clutter. Run real-time reports the way you want to see them.

Homebuilder Specific Modules

The Integrated Builder Series from Pharaoh Information Services, Inc. integrates with these Sage Software products for homebuilders and provides sales tracking and reporting, options and upgrade ordering, budgeting and bidding control, customer service/warranty, and construction scheduling.

IBSWIN is recommended by the following Sage Timberline Dealers:

• Alliance Solutions Group – serving Southern California Ph. 888-559-9540 x 2002, www.alliance-SG.com
• Bangert Computer Systems – serving the central US States – 800-4587369, www.bangertcomputer.com
• CFO On The Go -serving California’s Inland Empire – 951-699-6900, www.cfosonthego.net
• CREST - serving Northern California Ph. 510-382-9045 ext 40, www.realwareinc.com
• Digitek – serving Arizona, Nevada, and New Mexico Ph. 602-334-4670, www.digiteksolutions.com
• Idysys – serving Orange County Ph. 714-704-9292, www.idysys.com
• Next Stage Software Solutions – serving San Diego Ph. 619-243-7178, www.ns3socal.com
• Skyline Business Systems – serving the Pacific Northwest and Hawaii – Ph. 877-373-0717, www.sky-line.com
• Software Professional Center – serving Utah, Colorado, and Idaho Ph. 801-951-1155, www.spcutah.com