Purchasing Power
March 5, 2009 by admin
Purchasing Power provides your purchasing department with all the tools they need to fully automate the contracting process. From entering budgets and bids to generating payment schedules this module will assist you with contract preparation and the printing of all the necessary reports and documents. Since it links with the other IBSWIN modules, it shares the common subcontractor, project, phase, and lot information. It provides a simple electronic interface to your accounting software to export your commitments and eliminate redundant data entry. Give your purchasing department the power!
Subcontractor Information
Provides master database with all pertinent information on each of the subcontractors and suppliers that you order from. It includes the ability to enter and track license and insurance information and automatically gives you expiration warnings when creating new contracts
Budgets Made Easy
Just like your current Excel spreadsheets you can easily enter your on and offsite budgets and even track any revisions. Compare your budgets to bids and to contracts already issued to determine your variances. For off-sites IBSWIN will even create a bid request sheet which can be used to solicit bidding on actual items that have been budgeted.
Bid Entry and Awarding
Enter and revise bids and easily compare them to your budgets to help you determine who to award your contracts to. Awarding a bid is a simple "click of a button" that will transfer the bid information automatically help create your contract documents.
Off-site Contracts & Change Orders
Simple entry of each line pertaining to your offsite contracts and change orders or select them from a predefined list. Generate payschedules, addendums, and/or exhibits. Provides a simple one-screen history of all the contracts and change orders issued to each sub.
Automated On-site Contracts
By entering the bid costs per plan for a specific subcontractor the system will automatically "spread" the cost to each lot and pay point. Saves time and errors. Print pay schedules breaking down your costs by lot and pay point and other contract documents.
Generate, Print, and Edit Option Purchase Orders
Simple interface to Options Plus allows purchasing to view the option orders and generate necessary purchasing reports.
Create and Print other Purchase Orders
Provides you with a simple tool for generating purchase orders and back charges.
Automatic Contract Merge with Microsoft Word
Allows you to easily print boiler plate documents and scopes of work prepared in Microsoft Word.
Available Commitment Reports
- Contracts, change orders, and purchase orders summarized by project/phase.
- Purchase order detail by lot.
- Commitment detail by subcontractor.
Automated Data Interface to Construction Accounting
Currently IBSWIN has interfaces with Sage Timberline, Master Builder, and other accounting systems.
Sample Reports
- Contract
- Budget Contract Comparison Report
- Subcontractor Agreement
- Contracts Summary Report
- Purchase Order Summary Report
- Direct Construction Budget
- Direct Construction Budget vs. Actual
Customer Service Plus
March 2, 2009 by admin
Customer Service Plus gives your Customer Service Department the resources necessary to respond to problems quickly and provides the necessary tools to monitor all tasks to completion. It also insures customer satisfaction by enhancing the "Quality Image" of your homebuilding company by providing timely reports, and inquiries, while running on your existing Windows based computer systems.
Homeowner Lot Information
All pertinent homeowner/lot information is stored in one master record for easy access and for future reference to key data.
Walkthrough / Service Requests
All Homeowner Service Requests are entered into the system for accurate records and to ensure important homeowner problems are properly tracked.
Tracks multiple types of service calls to pinpoint quality control problems and improve customer satisfaction.
Homeowner Outstanding / Work Order Report
List all open work orders and tracks by subcontractor/service representatives for work not completed.
Prints all work orders by homeowner.
Work Orders
Prints work orders for subcontractors and service representatives. This eliminates the manual typing effort involved with work orders, which speeds up customer service response time.
Work Order Aging Report
Lists outstanding work orders by subcontractor or service representative and indicates elapsed time since issue date. This provides management with efficiency reporting.
Tracks work orders with the touch of a button, providing a quick update of every customer problem and its status.
Work Order Report
Eliminates need to maintain manual control log.
Subcontractors
Tracks subcontractor performance, through analysis of the number of call backs, work order completion, and gives you the ability to isolate problem subcontractors.
Subcontractor Reports
Subcontractor performance analysis gives you the information needed to negotiate more effectively with your subcontractors.
Service Representatives
Track work orders by service representatives.
Performance reporting by service representatives with elapsed time to completion of each work order.
Identify potential problems through analysis of Work Order Aging Report.
Sample Reports
- Workorder Form
- Service Inspection Form
- Buyer Detail Report
- Inventory Summary Report
- Service Request Status Report
- Subcontractor Aging Summary
- Subcontractor Workorder Summary
Other Services
October 28, 2008 by admin
We provide various other services to help you gain the most productivity from our products. These services are intended to help you accomplish more with less staff, complete common tasks easily, and improve the performance of our products.
Custom Programming & Reporting
If our software is missing features or reports that are essential to your business, then we can add them for you!
Advanced Mail Merge Functionality – Training
Learn how to create merge documents and letters in MS Word with your IBSWIN data. You can even merge calculated fields, which is especially useful for purchase agreements.
Mail Merge Document – Service
We can perform the setup required in order for you to use mail merge. E-mail us your documents and one of our staff will perform the setup for you and return the documents, usually within 24 hours.
Export to Excel Using ODBC – Training
Learn how to export any of your IBSWIN data to MS Excel in order to create your own reports or import the data into another application that can red MS Excel files.
Export to Excel Using ODBC – Service
We can export your data to MS Excel if you would like us to, but please note that if you would like to regularly export the same data it would be more cost-effective for us to modify IBSWIN to do so.
Export to MS Outlook – Training
You can export any or all of your prospect, buyer, or subcontractor contact information into MS Outlook in order to create custom mailing lists.
Create Mailing Labels & Print Envelopes – Training
Learn how to create custom mailing labels and print envelopes from your prospect, buyer, and subcontractor information in IBSWIN.
Zetafax – Training
We can show you how to get the most out of Zetafax and IBSWIN; learn how to set up custom fax cover sheets, print logs, perform fax archiving, and more.
Database Review – Service
We can review your IBSWIN database setup and make recommendations on how it can be modified to improve your productivity and ease-of-use.
Database Clean Up – Service
If we found problems during our Database Review Service and you would like us to be more actively involved in helping you resolve any issues, then we can certainly do so. One of our staff will work closely with your department heads to fix things up.
Purchasing Power – Advanced Training
We can show you how to get the most out of IBSWIN’s Purchasing Power module in this advanced training class.
Customize WebView Website – Service
Our Webview product’s look and feel is entirely customizable; if you do not have a web designer we can assist you in this area.
You may request additional information about any of these services.
Batch Faxing
October 22, 2008 by admin
Pharaoh has chosen Zetafax as its preferred faxing software to integrate into IBSWIN’s batch faxing module. This module provides individual and bulk faxing direct from the Options Plus and Customer Service modules using fax numbers that already exist in your subcontractor database.
Zetafax also allows you to be able to fax any document from any program on your computer (including Word, Excel, and any report in IBSWIN) using an interface similar to Outlook. Faxes are sent and logged automatically and you also have the ability to schedule faxes to be sent at any time of the day or overnight.
Batch faxing from your computer saves hours of time. A recent cost savings analysis for a typical 5 user license shows savings of up to $10,000 per year.
Thousands of users worldwide agree that Zetafax is one of the most cost effective “fax server” solutions available in the market today.
Save Time… Save Money… Order Today!
| 5 User Zetafax | $ 650.00 |
| IBSWIN Interface | $ 550.00 |
| IBSWIN Tele-install support | $ 100.00 |
| Total Investment: | $ 1,300.00 |
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Using the Zetafax automated faxing capability is a real time saver. We never realized how much time was wasted printing documents, walking to the fax machine, and sending the fax (or trying to send it). Now we can do it right from our desk and even unattended at night. Stephanie Knickerbocker |
Why Zetafax?
- Send and receive faxes at the desktop.
- Saves time and money in employee productivity and telephone costs.
- Suitable for companies of any size.
- Supports class 1 and 2 modems as well as intelligent fax boards.
- Client/Server software for networks.
- Works with virtually all networks and Windows.
Easy to Use:
- As easy to use as sending a document to the printer.
- Virtually no training required for users or to administer.
- Compatible with all Microsoft Office Products.
- Enhanced integration with the Outlook client.
- Lets you send faxes at off-peak times.
- Built in report writer generates useful reports and graphs.
Download our Zetafax Requirements document for additional information.
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Zetafax is easy to use and very efficient. With a simple “point and click” we can quickly Fax our option purchase orders and customer service work orders. John Theisen |
IBSWIN
October 15, 2008 by admin
As one of the most widely used products in the home building industry, IBSWIN is capable of providing the basis for your home building software solution. IBSWIN uses a modular design that allows you to choose which functionality is most needed by your business. Whether you start with the entire package or a single module, IBSWIN is the cost-effective solution you’ve been searching for.
Modules
IBSWIN allows you to:
- Sales Manager Plus – Connect all your sales offices via the internet and automate all of your sales tracking and reporting.
- Customer Service Plus – A complete walk-through and service request tracking system that provides comprehensive management reporting.
- Design Studio Plus (Flooring & Windows) – Fully automate all of your flooring and window covering orders.
- Options Plus – Automate the option process from creating the buyer agreements through printing the subcontractor purchase orders.
- Purchasing Power (Bidding & Contracts) – Simplify subcontractor bid analysis and perform contract document preparation and tracking.
- Scheduler Plus – Simple yet dynamic construction scheduling system design specifically for a production homebuilder.
- Batch Faxing – Provides Bulk Faxing capabilities for options purchase orders and customer service work orders.
- TracTimeTM – Allows your field officers to update the construction schedule using a Pocket PC device.
- Webview – Connect your home buyers, home owners, and subcontractors to the Internet.
Programming Log
Check out our programming log to see if we’ve fixed an issue that’s hindering your productivity or if we’ve added new features you’d be interested in.
Homepage Top
October 15, 2008 by admin
Integrated Builder Series for Windows (IBSWIN)
IBSWIN is one of the most popular software solutions in the home building industry. IBSWIN integrates the following into one simple, cost-effective software solution: sales tracking and reporting, options ordering and purchasing, subcontractor bidding and contract creation, customer service and warranty control, construction scheduling, design center automation, and more. IBSWIN even sends commitment information to your existing accounting system, including Sage Timberline or Master Builder.
