Purchasing Power
March 5, 2009 by admin
Purchasing Power provides your purchasing department with all the tools they need to fully automate the contracting process. From entering budgets and bids to generating payment schedules this module will assist you with contract preparation and the printing of all the necessary reports and documents. Since it links with the other IBSWIN modules, it shares the common subcontractor, project, phase, and lot information. It provides a simple electronic interface to your accounting software to export your commitments and eliminate redundant data entry. Give your purchasing department the power!
Subcontractor Information
Provides master database with all pertinent information on each of the subcontractors and suppliers that you order from. It includes the ability to enter and track license and insurance information and automatically gives you expiration warnings when creating new contracts
Budgets Made Easy
Just like your current Excel spreadsheets you can easily enter your on and offsite budgets and even track any revisions. Compare your budgets to bids and to contracts already issued to determine your variances. For off-sites IBSWIN will even create a bid request sheet which can be used to solicit bidding on actual items that have been budgeted.
Bid Entry and Awarding
Enter and revise bids and easily compare them to your budgets to help you determine who to award your contracts to. Awarding a bid is a simple "click of a button" that will transfer the bid information automatically help create your contract documents.
Off-site Contracts & Change Orders
Simple entry of each line pertaining to your offsite contracts and change orders or select them from a predefined list. Generate payschedules, addendums, and/or exhibits. Provides a simple one-screen history of all the contracts and change orders issued to each sub.
Automated On-site Contracts
By entering the bid costs per plan for a specific subcontractor the system will automatically "spread" the cost to each lot and pay point. Saves time and errors. Print pay schedules breaking down your costs by lot and pay point and other contract documents.
Generate, Print, and Edit Option Purchase Orders
Simple interface to Options Plus allows purchasing to view the option orders and generate necessary purchasing reports.
Create and Print other Purchase Orders
Provides you with a simple tool for generating purchase orders and back charges.
Automatic Contract Merge with Microsoft Word
Allows you to easily print boiler plate documents and scopes of work prepared in Microsoft Word.
Available Commitment Reports
- Contracts, change orders, and purchase orders summarized by project/phase.
- Purchase order detail by lot.
- Commitment detail by subcontractor.
Automated Data Interface to Construction Accounting
Currently IBSWIN has interfaces with Sage Timberline, Master Builder, and other accounting systems.
Sample Reports
- Contract
- Budget Contract Comparison Report
- Subcontractor Agreement
- Contracts Summary Report
- Purchase Order Summary Report
- Direct Construction Budget
- Direct Construction Budget vs. Actual
Sales Manager Plus
March 3, 2009 by admin
Sales Manager Plus provides the sales and marketing department with the tools to track prospects from the time they visit your models to the time they happily move in. It automates the buyer qualifying process and provides professional looking print-outs and the ability to track every key date in the escrow cycle. It is designed to run in your sales offices and fully automates sales processing and tracking.
Real-time Communication of Sales Information
Using Microsoft Terminal Services© or Citrix© your sales offices can link through the Internet directly to you corporate database so that sales related information is updated in real-time.
Automated Letter Preparation and Follow-up
Letters and mailings to prospects and / or buyers are tracked and created automatically via a simple mail merge with Microsoft Word. Create as many letters and documents as you need and schedule regular letters for automated processing. You can also print mailing labels with a simple click of a button. In a similar way phone calls can be logged and scheduled so that you never forget to do the necessary follow-up with your homebuyers and prospects.
Mortgage Plan Alternatives
Pre-qualifying a prospect can be done as easily as selecting the right loans from a list of alternatives as setup in IBSWIN. Each loan can be setup with its own rates, terms, and other details as per the loans requirements and restrictions. This includes the ability to setup loan types such as (but not limited to) VA, FHA, Piggyback, and Interest Only.
Pre-qualifying Reports
Track valuable information about the quality of each prospect by providing amortization schedules and mortgage worksheets for the different programs you offer and show the affordability.
Traffic Tracking & Demographic Analysis
Using a simple traffic screen you are able to enter the traffic information by day and traffic source for each of your communities. Analyze the demographics of your prospects and even buyers by setting up your questionnaires and inputting the responses to generate a comparison of the responses given.
Options Sales Automation
Pre-select options and upgrades for your prospect or buyers from within the sales module. Options can be selected by option category and with the appropriate security options past cutoff cannot be ordered. Enter deposits or payment and print buyer options agreements ready to submit to your purchasing department. As an additional option, Webview uploads the options available in IBSWIN to the internet to allow buyers to pre-select options from home using full color catalogue linked to your website.
Sales Agreement Preparation
Sales and purchase agreements are generated instantly using your established documents using the mail merge feature automatically filling in all the details pertaining to the purchase as entered in to IBSWIN.
Contingency and Escrow Tracking
Sales status tracking is made easy through the escrow status and contingency screens which monitor key dates and activities through the sale process, close of escrow, and buyer move in. Print reports of this key information instantly without the need for time consuming report creation in Excel.
Extensive Sales Management Reporting
All of your weekly and monthly sales reports can be printed at the touch of a button. With real-time updating of information everybody has access to the most current information and with over 40 reports available almost any information can be derived from our database. No more Monday morning fire drills.
Sales Manager Plus is designed to make your sales and marketing department more productive by reducing the amount of redundant data entry, automating a lot of time consuming procedures, and providing all your sales reports with a "push of a button.
Sample Reports
- Conforming Mortgage Worksheet
- Prospect Listing
- Traffic Report
- Weekly Sales and Traffic Report
- Weekly Sales and Inventory Report
- Escrow Summary
Scheduler Plus
February 28, 2009 by admin
Scheduler Plus is designed to keep scheduling simple. Unlike generic scheduling software, it was specifically created for residential home builders. As a result, much of the complex set-up procedures have been eliminated. The reports were designed by and for construction managers to provide simple and concise information about each home under construction. What makes it even more valuable is its integration with the other modules and its ability to automatically manage and update your option cutoff dates.
Plotting of each lot and plan/elevation
Provides fast and easy set-up of your lot information. Supports both predetermined construction sequence set-up, as well as lot by lot scheduling.
Calendar Set-up
Easy calendar set-up allows you to determine your non-working days. Provides for both standard (Saturday/Sunday) non-working days and other holidays.
Master Schedules
Provides easy one time setup of your construction tasks and the ability tailor it for each construction phase.
Unlimited Task Definition
Depending on the complexity of the product type you are building, you can set up as many tasks as required. Certain tasks can be flagged as "milestone" tasks for management reporting purposes.
Easy Working Schedule Generation
Initial generation of the "working schedule" is fast and easy. Just tell the system the lots you want to schedule, the master schedule you want to use, and the day you want to start construction.
Simplified schedule updates
As you update your schedule on a daily or weekly basis actual the system automatically provides a revised schedule with newly updated dates for the remaining tasks for each lot.
Field Updating via TracTime®
Scheduler Plus even provides updating in the field via TracTime® using pocket PC’s.
Reporting the way you want to see it
The Scheduler Plus system provides many reporting options. You can "condition" the output to print only what you want to see. For example, print only the tasks that affect the plumbing contractor for all the lots.
Scheduler Plus provides your construction department with a valuable tool to communicate the status of construction for management purposes in a fast efficient manner. In addition, by interfacing with the other IBSWIN Modules, option cut-off problems can be greatly reduced.
Sample Reports
Webview Eblast Improvements now available…
December 3, 2008 by mikek99
Pharaoh’s Webview product continues to improve with the specific changes to the Eblast function. You now can attach other documents to these Eblasts, create simplified HTML documents, and modify the Eblast “from” line. The Eblast function is part of InterestView, Webview’s prospect capturing module. In addition, Eblasts can be sent to any IBSWIN prospects, homebuyers, and subcontractors that have a valid Email address.
Especially in this tough homebuilding market, Webview gives you the edge over the competition with better and faster communication with prospects, homeowners, and subcontractors.
Support
October 22, 2008 by admin
We provide a Customer Support Plan because despite our best efforts to create software that is both reliable and easy to use, support issues can arise. Whether your issue is simple or complicated, if you are part of our Customer Support Plan, then you can be sure we will do everything in our power to assist you. We understand that lost time equates to lost money; therefore we try to keep our clients operational at all times.
Training
All clients are encouraged to sign up for our high-quality and interactive training classes.
Software Documentation
User guides, or software documentation, are available for download to members of our Customer Support Plan.
Update IBSWIN
Get the latest bug fixes, improvements, and reports by updating your copy of IBSWIN; updates are available to members of our Customer Support Plan.
FTP Your Database
We may need a copy of your database in order to assist you; learn how to send us your database.
Other Services
We provide a series of other services that may help you get the most from our products.
Contact Us
For all other support inquiries, feel free to contact us by phone or e-mail:
- (866) 813-0398 or support@ibswin.com
IBSWIN
October 15, 2008 by admin
As one of the most widely used products in the home building industry, IBSWIN is capable of providing the basis for your home building software solution. IBSWIN uses a modular design that allows you to choose which functionality is most needed by your business. Whether you start with the entire package or a single module, IBSWIN is the cost-effective solution you’ve been searching for.
Modules
IBSWIN allows you to:
- Sales Manager Plus - Connect all your sales offices via the internet and automate all of your sales tracking and reporting.
- Customer Service Plus - A complete walk-through and service request tracking system that provides comprehensive management reporting.
- Design Studio Plus (Flooring & Windows) - Fully automate all of your flooring and window covering orders.
- Options Plus - Automate the option process from creating the buyer agreements through printing the subcontractor purchase orders.
- Purchasing Power (Bidding & Contracts) - Simplify subcontractor bid analysis and perform contract document preparation and tracking.
- Scheduler Plus - Simple yet dynamic construction scheduling system design specifically for a production homebuilder.
- Batch Faxing - Provides Bulk Faxing capabilities for options purchase orders and customer service work orders.
- TracTimeTM - Allows your field officers to update the construction schedule using a Pocket PC device.
- Webview - Connect your home buyers, home owners, and subcontractors to the Internet.
Programming Log
Check out our programming log to see if we’ve fixed an issue that’s hindering your productivity or if we’ve added new features you’d be interested in.
Homepage Top
October 15, 2008 by admin
Integrated Builder Series for Windows (IBSWIN)
IBSWIN is one of the most popular software solutions in the home building industry. IBSWIN integrates the following into one simple, cost-effective software solution: sales tracking and reporting, options ordering and purchasing, subcontractor bidding and contract creation, customer service and warranty control, construction scheduling, design center automation, and more. IBSWIN even sends commitment information to your existing accounting system, including Sage Timberline or Master Builder.
Webview
October 8, 2008 by admin
Webview is our internet-based, companion product for your existing IBSWIN solution. Webview places key IBSWIN functionality on the Internet and streamlines the ways in which you interact with home owners, home buyers, and subcontractors.
Modules
Webview is based on a modular design, use only those modules that fit your needs:
- InterestView - Capture and process prospect information right from the Internet. Create customized demographic questionnaires and analyze them with our demographic analysis report.
- BuyerView - Allow your home buyers to browse available housing options anywhere they have Internet access. Include pictures and pricing to turn your home buyers experience into an online picture catalog. You can also electronically distribute documents to your home buyers!
- ServiceView - Allow your home owners to submit service requests directly from their browser and alleviate phone traffic to your company. You can also electronically distribute documents to your home owners!
- SubView - Electronically distribute purchase orders and other documents to your subcontractors complete with document tracking. Additionally, your subcontractors can submit plan and options bids directly from their web browser; forget about faxing and mailing hundreds of documents back and forth!
- IBSWIN E-Blast - Send E-Blasts (mass e-mails) to your home owners, home buyers, and subcontractors with Webview’s simple interface.
Additional Functionality
Webview also supports the following capabilities:
- Virtually all of the Webview setup is maintained in IBSWIN, giving you complete control over what appears on the Internet.
- Webview and IBSWIN can automatically synchronize data between themselves; data captured on the Internet is imported into IBSWIN automatically!
- All Webview modules are capable of sending E-Blasts (mass e-mails) to appropriate users within the system, i.e. SubView can E-Blast your subcontractors.
- Webview’s appearance is fully customizable, embed it directly into your existing company web site!
Internet-Based Benefits
Since Webview is an internet-based solution, it provides the added benefits:
- We host, update, and maintain Webview ourselves; you will always be using the latest version of Webview!
- Internet-based applications are easier to distribute to your users; hook them up to the internet and they’re ready to go. There’s nothing to install!
- Put your prospects, home buyers, home owners, and subcontractors to work for you! The more data they enter into Webview, the less your employees have to enter themselves. Webview will decrease your business’s data-entry labor and mistakes.
Update IBSWIN
October 1, 2008 by admin
This page is for updating IBSWIN to our 12.05 release (July 02, 2009 Build). 12.05 makes irreversible changes to the IBSWIN database. You should contact our support department to learn what features are offered in this release and the repercussions of updating.
A list of the major changes in 12.05 are available in MS Word format.
Update instructions are available in MS Word format.
cforms contact form by delicious:days
Pharaoh Phacts 4th Quarter
October 1, 2008 by admin
Please download the latest Pharaoh Phacts to get the update for the 4th quarter 2008. The 12.05 release is still the most current version of IBSWIN, but we have been continually adding new features and fixes. As a Software Support client we recommend running the "Update" at least once per quarter. Please contact us for assistance.